5 Best Event Planners in Edinburgh to Take the Chaos Off Your Plate
Planning a big event in Edinburgh can go from exciting to mildly chaotic in about five minutes. Between guest lists, suppliers, timings, and historic venues, there’s plenty waiting to test your patience.
Whether you’re scouting dreamy wedding venues, organising a corporate do, or planning a milestone party, a good planner can keep the wheels from wobbling. They handle the fiddly bits, so you’re not glued to your phone all day.
We rounded up the best event planners in Edinburgh for budgets, suppliers, logistics, and all the behind-the-scenes juggling. These are the teams worth calling if you want your event polished, memorable, and blissfully low on drama.
How much does event planning cost in Edinburgh?
Hiring a professional event planner in Edinburgh typically costs between £25 and £100 per hour for partial consultations, while full-scale coordination packages average £4,000 to £15,000.
| Service / Event Type | Typical Pricing Range (GBP) | Pricing Structure |
| Hourly freelance planning | £25–£82 / hour | Hourly rate |
| Day-of/final weeks coordination | £1,000–£2,500 | Flat fee |
| Micro-weddings & small parties (under 50 guests) | £750–£2,000 | Flat package fee |
| Full-service mid-scale events | £4,000–£7,000 | 10%–12% of budget or flat fee |
| Large corporate or luxury events | £6,000–£15,000+ | 12%–15% of budget or minimum spend |
1. Rosie Green Events
Service area: Works across the UK, from London to Scotland
Contact: 07922 615 755 | [email protected]
Hours: Office: Monday–Friday: 9 AM–5 PM (Edinburgh studio consultations are by appointment)
Rosie Green Events suits hosts who want a polished celebration with the finer details handled just as carefully as the big picture.
The team brings together creative direction, supplier coordination, timelines, and logistics for a more seamless planning experience.
You can opt for full planning or bring them in for partial support if some of the groundwork is already done. Their portfolio covers weddings, private celebrations, and multi-day events across the UK, including Scotland.
What stands out is the balance between refined styling and practical organisation. It gives each event a cohesive feel while keeping the moving parts firmly under control.
The trade-off is exclusivity, as Rosie Green Events intentionally limits the number of bookings it takes on each year.
That means sought-after dates may need to be reserved well ahead of time, particularly for larger or more detailed events.
“Rosie is a total pro.”
Rosie is a total pro. We brought her on board a few months before the wedding as we were pretty overwhelmed, and she was just amazing from the get-go. Rosie was always there whenever I had any questions. She completely understood our vision and made sure the whole weekend went perfectly. I felt so relaxed on the day, and that was completely due to knowing that Rosie had everything under control. We couldn’t recommend her enough. We both agreed it was 100% the best money spent on the wedding by bringing Rosie on board.
— Helen Childs | Google Review
“Superb planners and event managers”
Rosie and Laura were superb planners and event managers for my wife’s big 5-0. From start to finish, they managed every facet. And when there were bumps in the road (as there always are), Rosie expertly navigated it all in her stride. During the days leading up to the event and the event itself, I have never seen two harder workers. And it was an incredible event with very happy hosts. Thank you very much!
— Guy Gibson | Google Review
2. ADR Hospitality Group
Address: 312/3 Leith Walk
Contact: 07934 081 347 | [email protected]
Hours: Monday–Saturday: 9 AM–5 PM
ADR Hospitality Group is a handy pick if you want local Edinburgh know-how without turning event planning into a second job.
The team covers venue sourcing, itineraries, activities, transport, and food and drink through its destination-management services.
Its wider hospitality setup gives it a useful edge for events that need more than just a pretty room. ADR Dining can help with private dinners and larger gatherings, while wedding planning is handled through its sister brand, ADR Weddings.
The group keeps several moving parts under one roof, which can make coordination feel far less scattered. The six-day office schedule is another plus if you prefer sorting details during the working week.
That said, wedding-specific services sit under a separate sister brand rather than the main ADR Hospitality Group banner. This means couples may be directed to ADR Weddings for the actual planning package.
“Our event manager and Master of Ceremonies”
We recently hired Alister as our event manager and Master of Ceremonies for our wedding in Perthshire. He was a gent and a delight – the day simply wouldn’t have been as enjoyable and stress-free without his involvement.
He arrived early for the event and assumed responsibility for far more than we asked or expected. Would highly recommend for any wedding or similar event. Thank you again!
— Stuart White | Google Review
“Working with Alister was a dream!”
Working with Alister was a dream! My husband and I recently hosted a large 3-day party at Birkhill Castle, and ADR attended to our every need. From taking care of our bags upon arrival, to welcoming us with whiskey and homemade Sticky Toffee pudding, to polishing the silver, to meticulously setting up every meal and moment throughout our stay, Alister left no detail unmanaged. Plus, he does it all with a palpable warmth and passion. I highly recommend his services and hope to work with him again soon!
— Rose Marie Adamo | Google Review
3. Scarlett & Bell
Address: 1 Leadervale Road
Contact: 07843 052323
Hours: Daily: 10 AM–6 PM
Scarlett & Bell is a strong fit for couples who want a beautifully organised wedding without living inside a spreadsheet for six months.
Their phased planning approach breaks the process into manageable stages, while the client portal keeps timelines, budgets, and key details in one place.
Their full planning service covers supplier sourcing, logistics, admin, timelines, and wedding-day coordination.
Couples who want more control can opt for lighter support through Scarlett & Bell Simplified, which offers tailored guidance, budget roadmaps, and supplier recommendations.
The service aims to feel structured without sounding rigid. It gives hands-on couples room to stay involved while still having expert support close by.
On the flip side, Scarlett & Bell is firmly wedding-focused rather than a general event-planning company. Their full-service planning also starts at £8,000, so it won’t suit every budget.
“I cannot imagine a better wedding planner!”
I can’t explain how incredible Scarlett & Bell was during our power hour session! I highly recommend their services to anyone getting married. We are from the USA and are planning a destination wedding in Scotland, so meeting with Mercedes was incredibly helpful and reassuring. It made wedding planning exciting and fun! Mercedes came to the session having reviewed the Pinterest boards I sent, my long list of questions, and the websites of some of our vendors. She packed so much information, advice and research into our short session. I cannot imagine a better wedding planner!
— Taylor Randleman | Google Review
“Couldn’t ask for a better wedding planner”
We knew that having a wedding in Scotland was going to be very challenging to plan all that way from LA. Luckily, we found Mercedes at Scarlett and Bell. She was very attentive, organised, and detail-oriented. Mercedes made sure that we were on track for our June wedding. Coordinating with vendors, caterers, florist, and entertainers felt seamless. Joanne and I couldn’t ask for a better wedding planner. Having Mercedes help plan our wedding was the best decision we made. Our special day was perfect thanks to Mercedes and Scarlett and Bell. John and Joanne
— John Nabong | Google Review
4. YourScene
Address: YourScene HQ, 1–3 South East Circus Place
Contact: 0131 558 8354 | [email protected]
Hours: Monday–Friday: 9 AM–5:30 PM
YourScene is a great pick if your event needs more than nice tables and a decent playlist. The Edinburgh team combines creative planning with technical production, covering AV, staging, lighting, and live event delivery.
Their portfolio spans corporate conferences, brand activations, launches, private celebrations, and hybrid events. Having one team oversee both the creative and technical sides can make a complicated brief feel far more manageable.
Sustainability is another strong point, with carbon management and event certification available for projects where that matters. The company is also a certified B Corp and carbon-neutral organisation.
Still, YourScene appears best suited to bespoke, production-heavy events rather than very simple gatherings. If you only need basic party coordination, the broader technical offering may be more than you actually require.
“The highlight was The Famous Grouse House events”
I came up from London for the Edinburgh festival with a group of friends in August last year, and the highlight was The Famous Grouse House events on George Street. Well done YOURgb for making our trip so good!
— Elliot Lamb | Google Review
“Recommend Gilly and her team of event professionals”
I have employed YOURgb events on more than one occasion and would thoroughly recommend Gilly and her team of event professionals. They are very thorough in their approach and bring an experienced confidence in their delivery. They are also a pleasure to work with and great fun too. Gordon The Rugby Partnership Edinburgh 7s Festival
— Gordon Hood | Google Review
5. Beautiful Events Group
Address: 27 Lauriston Street
Contact: 0131 629 6003 | [email protected]
Hours: Monday–Friday: 9 AM–6 PM; Saturday: 10 AM–4 PM
Beautiful Events Group is a strong match for events with a lot of moving parts and very little room for chaos.
The Edinburgh team handles venue sourcing, guest management, catering coordination, staffing, and technical production from planning through delivery.
Their production capabilities are especially handy for conferences, awards nights, and larger celebrations. Sound, lighting, LED video walls, live streaming, recording, and technical crews can all be coordinated as part of the brief.
They can manage the less glamorous essentials too, from security and contractors to photographers and venue liaison.
That kind of joined-up support can make a complex event feel far less fragmented.
However, the service is geared more towards larger or production-heavy events. If you’re planning something very small and simple, the full scope may be more than you actually need.
“Communication was second to none”
We had a work event organised by Ashley from Beautiful Events in early July 2025. The team had a fabulous time, and everything went to plan. I personally did a lot of the leasing with Ashley; it was easy and simple, and she accommodated all our last-minute changes with ease. Nothing was too much trouble. Communication was second to none; Ashley was easy to get hold of, whether on the phone, Teams calls, or email; responses were quick. We would definitely use her again. I personally am so glad I used her.
— Zoe Butterworth | Google Review
“Amazing to work with”
Peter and his team are absolutely amazing to work with. We have worked with them for lots of events, and everything runs so smoothly, and no task is too much for them. I highly recommend them.
— Cristina D’Agostino | Google Review